Recurring Monthly Services
Ongoing Portfolio Accounting
Total monthly accounting relief. Reconciliations, payouts, AP/AR, and reporting delivered on a predictable schedule by your own dedicated accounting team.
See what's includedFor property managers, owners and operators
Accounting you never have to second-guess.
Full-service monthly accounting for your portfolio; including deep data cleanup to keep your reporting bulletproof.
Schedule a call Live in 48 hours. No obligation.
Start a conversation
Book your consultation
A senior property accountant will call you within 24h
9 platforms
We work inside the system you already run
48 hrs
From access granted to work started
In-house
Our own accountants, with software we built behind them
LEADERSHIP
Bruce Kirsch
Head of Real Estate Software, Aktus · Founder, Real Estate Financial Modeling · Co-author, Real Estate Finance and Investments
Bruce co-authored the definitive CRE finance textbook, Real Estate Finance and Investments: Risks and Opportunities, and created the accompanying REFAI® Certification program. Over his 20+ year career in commercial real estate, he founded Real Estate Financial Modeling (REFM) and authored the Model for Success blog. Bruce holds an MBA in Real Estate from The Wharton School and a BA in Communication from Stanford University.
Bruce establishes the accounting standards our team executes against; and personally leads the initial kickoff discovery call with every new client.
Wharton MBA
Real Estate
REFAI®
Certification co-author
20 years
In commercial real estate
FLEXIBLE ENGAGEMENTS
Plug us in where you need us most.
Hand off your recurring monthly accounting, or bring us in to solve a specific backlog project. Either way, we audit your actual system data before issuing a quote; so there are no surprises.
FIXED SCOPE
Targeted Problem Solving
Fix corrupted ledgers, eliminate manual reporting workarounds, or execute tight year-end migrations. Fixed quote, clear deadline, completely off your plate.
See project workTrust accounting
Why property numbers are harder to trust than they look.
Most money moving through your software belongs to someone else. A main account balance can tie out perfectly while hiding massive errors across half of your individual owner ledgers.
The bank balances, but an owner is short.
A trust account can balance to the penny overall while an individual owner ledger sits underwater; quietly covered by someone else's cash. It stays invisible until that owner asks for a payout and the real money isn't there.
Leases change, but downstream billing doesn't.
A lease amendment gets signed, but no one updates the charge schedule in software. The gap stays hidden until year-end CAM reconciliations; when missing revenue becomes a painful write-off.
Statements ship with last month's errors attached.
Owner statements pull whatever exists on the ledger the morning they're due. A deposit misallocated in week two goes out on the statement in week five, turning a small fix into a client trust problem.
How we fix it: we reconcile every owner ledger individually before anything goes out. It takes more work than checking top-line balances, but it catches what account totals hide. Every discrepancy is flagged with a line-item source link so your team can verify our work.
SCOPE OF SERVICES
Modular accounting, tailored to your operations.
Every service below stands on its own. Choose a single line item to solve an immediate bottleneck, or combine them for end-to-end coverage.
Recurring Monthly Services
- Bookkeeping and general ledger
- Bank and trust reconciliation, owner by owner
- Accounts payable and receivable
- Owner statements and distributions
- Month-end close and financial packages
- CAM reconciliation from lease terms
Special Projects & Remediation
- Data exception register and clean-up plan
- Chart of accounts review and rebuild
- System conversion and migration
- Post-acquisition portfolio consolidation
- Investor and LP reporting packs
- Ongoing monthly data monitoring
OUR PROCESS
Review. Build. Sign off.
The same proven three-step workflow, whether managing your monthly closes or solving a one-off data project.
Review
Send exports or set us up with a limited user. We read what’s in your system and write up our findings before any work starts and before we quote you.
Build
We agree on scope and fees upfront. Then we work inside your platform to produce reports in formats your owners and investors already recognize.
Sign off
Nothing reaches you, an owner, a lender, or an investor until one of our accountants reviews the work and puts their name on it.
Exports are enough to get started. If you prefer live system access, create a limited user you can switch off whenever you want. We never ask for personal logins.
PLATFORMS & ASSET TYPES
Native expertise in your tech stack.
We assign accountants who are already power users of your software. Zero learning curve during your month-end close.
AppFolio
Yardi
Buildium
Rent Manager
Entrata
RealPage
QuickBooks
MRI
Propertyware
Ask about yours
The asset types behind them
Commercial / RetailMultifamilySingle Family HomesIndustrialStudent HousingAssisted LivingStorage UnitsMobile Homes
Accounting challenges vary drastically by property type. Commercial centers demand precise CAM allocations, residential portfolios require high-volume ledger management, and senior living involves complex payer mixes. We match your account with specialists who understand both your software and your specific asset class.
All third-party product names are trademarks of their respective owners.
TEAM & TECHNOLOGY
The team behind your financials.
Dedicated In-House Team
Full-time, dedicated employees who stay on your account month after month. You'll know them by name and have direct phone and email access whenever you need them.
Deep Industry Experience
Every reviewer on your account has extensive experience with trust accounting, CAM reconciliations, and complex ownership structures. They bring judgment and context to edge cases that simple rules can't solve.
Proprietary Audit Software
Custom-built technology reads every transaction line and automatically flags discrepancies. Our software processes high transaction volumes at scale, while our accountants interpret the results.
COMMON CHALLENGES
What we hear on every introductory call.
Nearly every team that reaches out is behind schedule, understaffed, or quietly concerned their numbers wouldn't survive an audit. Usually, it's all three.
Delayed closes and impatient owners.
When portfolio growth outpaces accounting capacity, statements go out late and owners get frustrated. We execute your close on a strict, predictable schedule so your team can focus on expanding your portfolio.
Audit-ready financial precision.
Trust accounting demands more than standard bank reconciliations. We tie every owner ledger back to the actual trust balance monthly, so whatever you hand an owner or state examiner is verified line-by-line.
Software and asset-class expertise.
You know property management; we know the accounting systems. We assign accountants who are already experienced power-users in your specific software and property type, eliminating any learning curve.
Consistent accounting team. Reliable close dates. Every single month.
Schedule a callFREQUENTLY ASKED QUESTIONS
Before you schedule a call.
How does pricing work?
Recurring monthly accounting is billed as a flat, predictable fee based on portfolio size and reporting complexity. Projects are quoted as flat-fee engagements up front. Because scope depends on data quality, we audit your system before finalizing any quote.
Does this replace our controller?
Typically, no. Most clients retain their internal controller to focus on strategy, investor relations, and high-level review while we handle the heavy monthly execution. Smaller firms, however, often rely on us as their end-to-end accounting department.
What access do you need?
Data exports are all we need to begin. For live workflow integration, simply assign us a restricted user profile within your software; which you can revoke anytime. We never ask for shared or personal login credentials.
How fast can we get started?
We can begin within 48 hours of receiving system access. During month one, we work side-by-side with your internal team to ensure a seamless transition and zero operational disruption.
Which platforms do you support?
We support all major industry systems; including AppFolio, Yardi Voyager, Yardi Breeze, RealPage, MRI, and QuickBooks. If you run a niche platform, let us know and we’ll give you an honest assessment up front.
How is our data protected and stored?
Your data remains safely inside your primary system. We work entirely within your ecosystem, hold working files only for the duration of our agreement, and ensure every financial entry links back to verifiable source data.
Ready to fix your financials?
A 30-minute discovery call with a property accounting expert. Bring your entire portfolio or a single problem ledger.